For logistics professionals, bill of lading data serves as the legal backbone of international trade. This document contains 20+ critical shipment details – missing one can trigger customs delays or financial penalties. Here’s what to scrutinise:

1. Core Shipping Data

✔ Vessel/Flight Details – Carrier name, voyage number & ETD/ETA

✔ Container Numbers – Verify digit checksums to prevent misroutes

✔ Weight/Volume – Gross weight (in kg) vs. cargo dimensions (CBM)

Red Flag: Discrepancies between B/L and packing list weights cause 31% of customs holds (ICC 2023).

 

2. Declaration merchandise

Every B/L must specify:

l HS Codes (6-10 digits per product)

l Proper shipping names (IMDG code for hazardous goods)

l Marks & Numbers – Match physical cargo labels

Pro Tip: South Africa fines exports £500+ for vague descriptions like "general merchandise".

 

3. Commercial Terms

l Incoterms 2020 (FOB vs CIF liabilities)

l Freight charges – Prepaid/collect status

l Notify Party – Who gets arrival alerts

Case Study: A Mumbai spice exporter lost £9,200 when "CIF" was misrecorded as "FCA", voiding insurance.

 

4. Compliance & Special Instructions

l Reefer settings (for perishables)

l Dangerous goods declarations (UN numbers, packing group)

l Origin documents – AGOA, PANEURO declarations

 

5. Digital vs. Paper Discrepancies

With electronic B/Ls gaining traction:

→ Cross-check eBL systems (Bolero vs. essDOCS)

→ Verify blockchain hash matches

 

Key Takeaway: Audit 3 elements pre-shipment:

①HS code accuracy via Export Genius

②Weight certificates from NMISA-accredited providers

③Carrier’s B/L draft approval timeline
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